Registration Process

Students are required to register during the scheduled registration periods. A student may not attend any class until his/her registration is complete. Those who enter courses after class work has begun are responsible for all work prior to their entrance. Registration is not officially completed until all registration forms and course enrollments are completed and applicable fees paid. Students must validate their enrollment for their schedule of classes to be confirmed. Enrollment validation is the clearing of tuition and related fees with the Cashier's Office. Students who do not validate their enrollment will be notified that their schedules have been cancelled.  Normally, a student will not be permitted to enter a class after the close of the 5th day of classes in a regular semester or after the close of the 2nd day of classes in a summer session.

First time students must see an advisor before registration. Faculty advisors are assigned to a student according to the intended major indicated on his/her application for admission. Students who have not declared a major will receive advising from the registrar or someone else designated by the registrar.

Students may access their advisor's name by logging on to Campus Connect and selecting the demographics button.

Pre-registration

To ensure the best choice of courses, students currently enrolled are strongly encouraged to register for courses for the next semester during designated pre-registration periods. A pre-registration period is scheduled during the fall semester for enrolling in courses for the following spring semester. A pre-registration period is scheduled during the spring semester for enrolling in courses for the following summer and fall semesters.

Course Numbering System

Each course is designated by a number composed of four digits, and each course number carries the following information:  The first digit indicates the course level:  (0 - no degree credit, 1 - freshman, 2 - sophomore), and the fourth digit indicates the number of semester hours of credit.

Credit for Courses

A semester hour is the unit of credit defined as the amount of credit given for one clock-hour (50 minutes) in class per week for fifteen weeks (or the equivalent). Therefore, a class meeting three hours per week carries three semester hours of credit.

Non-Traditional Credits (Maximum 30 Hours)

Credits earned through non-traditional methods are awarded upon evaluation by the registrar. Credits from technical schools of the armed forces are evaluated according to the recommendations of the American Council on Education in A Guide to the Evaluation of Educational Experience in the Armed Forces.

Academic Load

For tuition and financial aid purposes twelve credit hours is considered a full load in a fall or spring semester. However, the regular course load for a student during a fall or spring semester is fifteen credit hours. Six credit hours is considered a regular load for a summer session.

Generally, eighteen hours is the maximum load that a student may carry during a fall or spring semester, although certain technical programs may specify more. Any student outside these technical areas wishing to enroll in more than eighteen credit hours must request permission from the registrar. Seven credit hours is the maximum allowed during a summer semester without special permission from the vice chancellor for academic affairs. Courses taken concurrently at other institutions, as well as independent study (correspondence) courses, will be considered in calculating maximum load.

College Preparatory Course Enrollment

Students placed in three college preparatory courses may not enroll for more than twelve (12) semester hours. Those enrolled in two or more college preparatory classes must enroll in CPT 1023 Study Skills during that semester. All college preparatory work must be completed in the student’s first fifteen (15) hours at ASUMH.

Course Prerequisites

No student may enroll in a course before successfully completing the prerequisites to that course.  Prerequisites to a course are noted following the description of the course.

Transfer Credit Policy

Students who present transcripts of college-level credit from regionally accredited institutions will receive up to 60 hours credit toward a degree under the following conditions:

The total number of credit hours of accepted college-level work will be entered on the student's permanent academic record; however, the transfer credit hours will not be included in the cumulative grade point average reflected on the transcript of academic record.

Students may not transfer more than eighteen semester credit hours earned per regular semester or seven semester credit hours earned per summer session without the registrar’s approval.

To have transfer hours officially assessed, students must be enrolled at ASUMH. Students must request transfer credit hours be officially assessed by submitting a Transcript Evaluation Request to the Office of the registrar.

Transfers to ASUMH

Currently enrolled students should not take courses at other institutions without first checking with their advisor regarding applicability of the courses for ASUMH credit. This will ensure that students do not take inappropriate courses, non-equivalent courses, out-of-sequence courses, courses on an inappropriate level, or a credit overload for the semester.

Transfers from ASUMH

Students who intend to transfer to another institution should contact the receiving institution to determine which courses will be accepted for credit in their programs. Students are advised to contact the receiving institution before registering at ASUMH.

Auditing Courses

Students auditing a course pay the regular course fee. No credit is awarded for courses audited. The letters "AU" are recorded in the grade column on the student's permanent record. Audited courses will be counted as part of the stated maximum load for a semester or term. However, audited courses do not count for financial aid purposes. Credit students are allowed to enroll prior to audit students.

Changes in Schedule--Dropping a Course

A student dropping a course must obtain a withdrawal form from the Office of the Registrar or download from the ASUMH website, obtain the signature of the financial aid officer, and promptly return the form to the Office of the Registrar.

Students must be officially withdrawn to avoid receiving an "F" in a course. The schedule for the final date for withdrawing from a course may be found on the academic calendar. Refunds will be made according to the Refund of Fees schedule.

If a student withdraws from a course, his/her grade will be recorded on the transcript as "W" (withdrawal).

Changes in Schedule--Withdrawing from the University

A student dropping a course must obtain a withdrawal form from the Office of the Registrar or download from the ASUMH website, obtain the signature of the financial aid officer, and promptly return the form to the Office of the Registrar.

Students must be officially withdrawn to avoid receiving an "F" in a course. The schedule for the final date for withdrawing from a course may be found on the academic calendar. Refunds will be made according to the Refund of Fees schedule.

If a student withdraws from a course, his/her grade will be recorded on the transcript as "W" (withdrawal).

Students Called Into Military Duty

When any person is activated for full-time military service during a time of national crisis and therefore is required to cease attending a state-supported postsecondary education institution without completing and receiving a grade in one (1) or more courses, the following assistance shall be required with regard to courses not completed:

1. Such student shall receive a complete refund of tuition and such general fees as assessed against all students at the institution.
   1. Proportionate refunds of room, board, and other fees which were paid to the institution shall be provided to the students, based on the date of withdrawal.
   2. If an institution contracts for services covered by fees which have been paid by and refunded to the student, the contractor shall provide a like refund to the institution.
      
2. If the institution has a policy of repurchasing textbooks, students shall be offered the maximum price, based on condition, for the textbooks associated with such courses.

When a student is required to cease attendance because of such military activation without completing and receiving a grade in one (1) or more courses, the institution shall provide a reasonable opportunity for completion of the courses after deactivation.

A student activated during the course of a semester shall be entitled, within a period of two (2) years following deactivation, to free tuition for one (1) semester at the institution where attendance had been interrupted unless federal aid is made available for the same purpose.